ANNUAL POSTER AWARD SELECTION PROCESS

Selection Committee: This consists of three judges, appointed by the Executive Committee, with one serving as chair. Each year the prior chair rotates off, one of the other two serves as chair, and all three may suggest a replacement for the one cycling off the selection committee. New committee members are appointed by the President with input from the Executive committee.

Eligible Abstracts: a) Only posters in the USCAP Bone and Soft Tissue section were eligible (sarcoma abstracts or posters in other sections were not eligible). b) The first author has to be a trainee (resident/ fellow in pathology preferable;, graduate students, medical students or other trainee also considered). c) The winner could come from any country. d) When judges encounter possible winners from their own institutions, that judge must recuse him/herself from voting; this allows the possibility of a winner from those institutions.

Process: Each judge to view all posters in all BST sections. Each attempts to talk to trainees during the poster defense session if possible. Posters viewed either together or separately. Meet after individual poster sessions to discuss favorites for further consideration. Preference given to studies that were clearly works of significance that brought new knowledge to our field.

Final determination: Judges discuss a small group of finalists. Each judge has one vote. A majority (2 of 3 was sufficient to decide the winner). If judges could not decide a winner, the tie will be broken by the ISBSTP sitting president, if present at the meeting; if not, then the Vice President will be the deciding officer.

Communication: The decision of the selection committee was delivered to the treasurer who will provide $500 as an award to the winner after the meeting.

Presentation: At BST Specialty Conference when on or after Wednesday: When timing allows, the announcement of the winner will be at the BST evening session, where the winner is announced and given an envelope with a note containing promise of the cash award. Beforehand, one of the judges finds the trainee mentor to ask that the trainees be at the session. Also, the address and email address of the awardee is obtained. B After the Meeting: When the above is not possible, the prize will be announced on the website, and the winner notified by the President via email (cc to the Treasurer, and Secretary).